Supplier name
Find the supplier name in the offer. Return only the concise value suitable for one table cell.
Supplier quote extraction template
Compare several supplier offers in one reviewable spreadsheet.
What this template is for
Buying teams often receive quotes with different layouts and hidden conditions. This template turns each primary quote source into a row by default with comparable commercial fields, while related attachments can stay with it.
How to use the template
Add supplier offers as documents, URLs, or text, choose the Supplier offer template, run processing, and review one row per primary source by default before exporting. Related attachments can stay with the same row.
The demo uses sample data. You will see how primary sources become rows by default, how related attachments can stay with them, how a template prepares columns, and how to review the result before export.
Business, procurement, administration
Columns prepared by the template
The Supplier quotes template prepares columns such as Supplier name, Supplier registration ID, Quote date, Quote validity, Scope. You can adjust the fields or add custom questions.
Supplier nameSupplier registration IDQuote dateQuote validityScopeTotal price excl. VATTotal price incl. VATCurrencyDelivery datePayment termsWarrantyExclusionsContact personEmailPhone
Customization
Start from the template, then adjust it
After sign-in, copy the template to your own templates, rename columns, adjust instructions, and add custom questions. Test it on a few typical sources before using it repeatedly.
Prompts
Example column instructions
Each output column has its own instruction. The examples below are shortened, but they come from the actual built-in template.
Supplier registration ID
Find the supplier registration, company, VAT, or tax identifier. Preserve the identifier exactly and return no extra commentary.
Quote date
Find the quote date. Normalize to YYYY-MM-DD when safe; otherwise preserve the original wording.
Inputs
Typical input sources
The template works well for adding several similar documents or text sources in a batch. Each primary source becomes one table row by default, and related attachments can stay with it.
- supplier-quote-warehouse-racks.pdf
- service-contract-offer.pdf
- freight-services-quote.pdf
Output sample
What the processed table can look like
The sample values are synthetic. Always check important values against the original source.
| Source | Supplier name | Supplier registration ID | Quote date | Quote validity | Scope |
|---|---|---|---|---|---|
| supplier-quote-warehouse-racks.pdf | Alpha Ltd | Alpha Ltd | 2026-06-14 | 2026-06-14 | service package |
| service-contract-offer.pdf | Beta GmbH | Beta GmbH | 2026-06-21 | 2026-06-21 | equipment supply |
| freight-services-quote.pdf | Gamma LLC | Gamma LLC | 2026-07-02 | 2026-07-02 | review overview |
Use case
Related use case
FAQ
Template FAQ
What is the Supplier quotes template for?
It is a starting setup for processing similar documents or text sources into a table. Rowvia prepares one row per primary source by default, keeps related attachments with it when useful, and creates columns based on this template.
Can I add custom columns?
Yes. The template is only a starting point. You can edit, remove, or add columns with your own questions for the fields you need.
Which data does the template usually extract?
Typical fields include Supplier name, Supplier registration ID, Quote date, Quote validity. Important values should be checked against the original source before use.
Does the template replace expert review?
No. The output is a working table for review and export. Accounting, legal, insurance, public-sector, or technical decisions still require checking important values in the original document.
Use this template
Open the app, run the demo, or review the workflow this template supports.