Tender title
Extract the tender, RFP, ITT, or solicitation title.
Public tender / RFP document template
Extract tender and RFP requirements into a first review table.
What this template is for
Tender and RFP packs often spread deadlines, requirements, and scoring criteria across several PDF sections and annexes. This template gives teams a structured first pass before deeper procurement or legal review.
How to use the template
Upload tender or RFP documents, choose the Public tender documentation template, and review one structured row per primary opportunity by default before export. Related annexes or clarifications can stay with it.
The demo uses sample data. You will see how primary sources become rows by default, how related attachments can stay with them, how a template prepares columns, and how to review the result before export.
Grants and public sector
Columns prepared by the template
The Public tender / RFP template prepares columns such as Tender title, Buyer or authority, Tender reference, Publication date, Submission deadline. You can adjust the fields or add custom questions.
Tender titleBuyer or authorityTender referencePublication dateSubmission deadlineScopeEstimated valueEligibility requirementsAward criteriaRequired documents
Customization
Start from the template, then adjust it
After sign-in, copy the template to your own templates, rename columns, adjust instructions, and add custom questions. Test it on a few typical sources before using it repeatedly.
Prompts
Example column instructions
Each output column has its own instruction. The examples below are shortened, but they come from the actual built-in template.
Buyer or authority
Find the contracting authority, public body, or buyer.
Tender reference
Extract the tender, notice, solicitation, or procurement reference number.
Inputs
Typical input sources
The template works well for adding several similar documents or text sources in a batch. Each primary source becomes one table row by default, and related attachments can stay with it.
- rfp-it-support-city-of-leeds.pdf
- tender-equipment-regional-health-authority.pdf
- rfp-logistics-northern-region.pdf
Output sample
What the processed table can look like
The sample values are synthetic. Always check important values against the original source.
| Source | Tender title | Buyer or authority | Tender reference | Publication date | Submission deadline |
|---|---|---|---|---|---|
| rfp-it-support-city-of-leeds.pdf | service package | Alpha Ltd | stated in source | 2026-06-14 | 2026-06-14 |
| tender-equipment-regional-health-authority.pdf | equipment supply | Beta GmbH | value to verify | 2026-06-21 | 2026-06-21 |
| rfp-logistics-northern-region.pdf | review overview | Gamma LLC | fill after review | 2026-07-02 | 2026-07-02 |
Use case
Related use case
FAQ
Template FAQ
What is the Public tender / RFP template for?
It is a starting setup for processing similar documents or text sources into a table. Rowvia prepares one row per primary source by default, keeps related attachments with it when useful, and creates columns based on this template.
Can I add custom columns?
Yes. The template is only a starting point. You can edit, remove, or add columns with your own questions for the fields you need.
Which data does the template usually extract?
Typical fields include Tender title, Buyer or authority, Tender reference, Publication date. Important values should be checked against the original source before use.
Does the template replace expert review?
No. The output is a working table for review and export. Accounting, legal, insurance, public-sector, or technical decisions still require checking important values in the original document.
Use this template
Open the app, run the demo, or review the workflow this template supports.